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SRBC Bylaws

By-Laws

Sandy Ridge Baptist Church

3702 16^th Street, NE

Hickory, North Carolina 28601

ARTICLE I. STANDING COMMITTEES.

Section 1.

(A) Members of the standing committees shall be recommended by the Nominating Committee and elected by the church in a business session. The church shall elect such standing committees as are deemed necessary to carry on the various phases of the church program effectively. All committees will be rotating committees unless otherwise stated. A minimum of one year shall pass before re-election eligibility to the same committee.

(B) All committees shall serve notice to the Senior Pastor of such meetings.

(C) No person shall be a member of more than two committees at any given time; however, the search committee shall be an exception

Section 2. Number of Committees.

The church shall have, at all times, the following committees:

Audio Visual Committee – 4 persons
Baptism Committee – 4 persons
Building and Grounds Committee – 6 persons
Budget/Finance Committee – 5 persons
Decoration Committee – 5 persons
Kitchen Committee – 6 persons
Nominating Committee – 4 persons
Personnel Committee – 5 persons + Senior Pastor
Search Committee – 5 Persons
Transportation Committee – 3 persons
Nursery/Pre-School Committee – 5 persons
Missions Committee – 5 persons + Senior Pastor
Youth Planning Committee – 4 persons + Student Pastor
Constitution & Bylaws Committee – 3 persons + Senior Pastor

Section 3. Committees and their Duties.

Audiovisual Committee – 5 Persons

The Audiovisual Team shall consist of 5 members, elected for a term of two years, with one being elected annually.

The responsibilities of this team shall be to work with the Minister of Music or music director for audio quality during worship and special services.
This team shall work with church outreach ministries in providing audio and/or video recordings of worship and special services.
This team is responsible for operating the sound equipment, audiovisual equipment, recording and duplicating equipment; maintaining equipment; repairing equipment or having equipment repaired; and securing equipment not in use. Recommendations for changing or upgrading equipment, other than approved budget items, must be brought before the church.
The team shall secure additional volunteers to assist with the work of the team as needed.

Baptism Committee – 4 Persons

The Baptism Committee shall consist of four members, with two being male and two being female, elected for a term of two years, with two being elected annually.

The responsibilities of this committee shall be to assist the Pastor in the ordinance of Baptism.
Work with the Building and Grounds Committee to ensure the baptistery is filled and heated, have robes and towels available, assist those being baptized, and have robes and towels laundered after use.

Building and Grounds Committee – 6 Persons

The Building and Grounds Committee shall consist of six members, elected for a term of three years, with two being elected annually.

Make periodic inspections of the buildings to assess needed repairs. (Care should be taken to keep them safe from fire hazards.)
Inspecting the equipment to see that it is kept in good condition. This would include all equipment owned and operated by the church, such as heating and cooling units, lawnmowers, buffer, vacuum cleaner, printing equipment, plumbing, lighting, windows, doors, locks, cooking equipment and nursery equipment.
Supervise needed work.
Determine the cost of needed repairs and make recommendations to the Budget/Finance Committee. Non-budgeted work should be referred to the Budget/Finance Committee for needed funds and then brought to the church for approval if needed.
The committee should organize itself as to assign responsibilities to each member for efficiency in doing its work.
Meet monthly to consider duties.

Budget/Finance Committee – 5 Persons

The Budget/Finance Committee shall consist of five members, elected for a term of five years, with one being elected annually. The chair shall serve as the Church Treasurer in accordance with the Constitution.

Assist the church in financial administration, stewardship planning, and stewardship promotion.
Request from church leaders and committee chairpersons an itemized list of funds needed in the various activities of the church.
Prepare and submit to the church for approval an inclusive budget presented first to the voting Deacons for review and approval, and then make a copy available to each member at least one week prior to voting on the proposed budget. An opportunity for general discussion will be provided on the same night that the proposed budget is given. The vote for approval of the budget will be done the following week at the regular business meeting.
The committee chairman’s signature is required for payment of any non-routine invoice (i.e. maintenance repair).
Approve any expenditure up to $2,000 that exceeds the approved line up amount of the budget.
Approve the expenditures of money, not provided in the church budget, for items up to a cost of $5,000.00.
Promote liberal giving among the membership through information of needs and inspiration.
Meet as often as necessary to review the church’s financial needs.
Make a financial progress report monthly through the Treasurer.
Review semi-annually the financial conditions related to the income and expenses of the church.

(11) Arrange for an annual independent audit of the church’s accounts and procedures.

Decoration Committee – 5 persons (at least two males)

(1) Tastefully decorate the sanctuary and hallways of SRBC’s facilities – keeping Holy days and seasons in mind.

(2) Be willing to assist the Pastor and deacons with meeting the needs of grieving families within the facilities of SRBC before, during and after funerals.

Kitchen Committee – 6 Persons

The Kitchen Committee shall consist of six members elected for a term of three years with two being elected annually.

Determine and post rules and guidelines for use of the kitchens.
Inspect the kitchens periodically to see that they are kept clean. (Each group granted permission for use of a kitchen shall see that it is left clean after use.)
Maintain supplies, i.e., disposable eating utensils, paper supplies, etc. for church-wide events.
See that each kitchen is provided with adequate equipment for its purpose in serving the church and arrange for the purchase of needed items upon approval by the Budget/Finance Committee. Non-budgeted items should be referred to the Budget/Finance Committee for needed funds and then brought to the church for approval if needed.
Assist church-wide groups in the preparation and serving of food and/or refreshments for their activities as needed. (This committee shall not bear all the responsibility for such events, but members will work in a supervisory capacity.)
The chairman of the committee shall solicit any additional help as needed for special occasions.
All scheduling of use of these facilities shall be handled through the church office.

Nominating Committee – 4 Persons

The Nominating Committee shall consist of four members recommended by the Pastor and the Deacons and elected by the church with one being elected annually.

Work in cooperation with the heads of all organizations to staff open positions.
The chairpersons of all organizations will furnish the committee a list of their selection of workers by July 1 of each year for their consideration and recommendation to the church for approval. This shall not preclude nominations from the floor.
Recommend replacements of general officers and others who are unable to fill out their elected term of office.

Personnel Committee – 5 Persons + Senior Pastor

The Personnel Committee shall consist of five members and the Senior Pastor, members are elected for a term of three years. The nominating committee shall be responsible for the nomination of these committee members.

To hire persons for all non-ministerial staff positions, upon church approval. When searching and interviewing for staff vacancies, this committee shall work with ministerial staff and appropriate committees as needed.
This committee, working in concert with the Senior Pastor, shall establish and provide a copy of job descriptions for all staff.
This committee shall provide a benefit schedule for all members of the church staff and shall recommend to the Budget/Finance Committee any staff salary adjustments for the following budget year by August 15th. Job descriptions and benefit schedules must be approved by the church. This committee shall assist the Pastor in interpreting policies and job descriptions of the staff, evaluating performance of ministerial staff members and counseling them as needed.
All new staff positions shall be studied by the Personnel Committee before being brought to the church for consideration.
Interim non-ministerial positions may be filled by the Personnel Committee.

Search Committee – 5 Persons

The Search Committee shall consist of five members, elected by the church in a special called conference, from a list of ten nominees recommended by the Nominating Committee.

A Search Committee will be elected by the church when the office of Pastor, Associate Pastor, or other full-time ministerial staff position is vacant or the need arises to add a full-time position. Date and time of the special called conference and the names of the nominees shall be made available, in writing, to the church members at least one week prior to voting. Members present at the special called conference shall vote by secret ballot for five members or less from those nominated. Those five nominees receiving the highest vote will be elected to serve as the Search Committee. Tie votes shall be resolved, when necessary, by secret ballot in a subsequent special called conference.
The financial and benefit package for the staff position must be recommended by the Budget and Finance Committee and approved by the church.
The Search Committee shall seek out and nominate a Pastor, Associate Pastor, or other full-time ordained staff, as a Southern Baptist Minister of the Gospel whose Christian character and qualifications make him a suitable and acceptable Pastor, Associate Pastor, or ordained staff member of Sandy Ridge Baptist Church. The committee shall make arrangements for the proposed Senior Pastor to conduct at least one Sunday morning worship service prior to voting on his call by the church. A one week public notice will be given to the members prior to his trial sermon. The election shall take place immediately following the trial sermon and shall require three-fourths majority of those voting by written ballot. Other non-senior pastoral candidates shall be presented to the congregation by the Search Committee. A one week notice shall be given before this presentation. The election shall take place immediately following the presentation and shall require three-fourths majority of those voting by written ballot.
Search Committee members only may participate in the search process, and only one prospective minister may be considered by the church at one time.
The Search Committee shall arrange a fellowship time, prior to a trial sermon or formal presentation, giving the prospective minister and the membership an opportunity to become acquainted.
When the proposed minister accepts a call to the church, the Search Committee shall act as a Liaison Committee for a term of six months to ensure a smooth transition. The committee will disband after the six-month period unless the Pastor recommends and the church approves a specific time extension.
No candidate for Associate Pastor, other ordained staff, or full-time ministerial staff shall be presented to the church by the Search Committee without the consent of the Senior Pastor.

Transportation Committee – 3 Persons

The Transportation Committee shall consist of three members for a term of three years with one being elected annually.

Maintain and administer vehicle operations.
Maintain a list of individuals certified to drive the various types of church-owned vehicles.
Church organizations wishing to use one of the church vehicles should determine the availability by checking the vehicle use calendar in the church office and acquire a committee-approved driver.
Make recommendations to the Finance Committee regarding updating the vehicle fleet of the church.

Nursery /Pre-School Committee – 5 Persons

The Nursery/Pre-School Committee shall consist of five members serving a five-year term, with one being elected annually.

The chairperson will design a schedule for caregivers during regular worship times each quarter, working in cooperation with the staff to coordinate staffing for special events and holidays.
Evaluate and make recommendations of needs to serve the children.
Maintain nursery supplies (i.e. disposables, paper goods, etc.)
Introduce and initiate Child Abuse Policy instructions, survey, video, etc. provided by the church’s insurance company to each person serving as a childcare worker.
Maintain good sanitation in all areas of the nurseries, including flooring, food handling, diaper changing, etc.
Maintain a safe and secure environment.

Missions Committee – 5 Persons & Senior Pastor

This committee shall consist of five members serving five year terms with one being elected annually.

Section 1. Mission statement: To reach beyond ourselves to make Jesus Christ known among all people.

Objectives:

Obedience to the Lordship of Jesus Christ
Understanding and fulfillment of missions through prayer
Support and send missionaries throughout the world

Section 2. Duties and Responsibilities:

Facilitate the sending and support of missionaries locally, nationally and world-wide with mutual respect, accountability and cooperation to carry out the Great Commission.
To evaluate various mission opportunities and select the appropriate emphasis for SRBC.
Develop and promote the necessary resources and/or programs to educate, motivate, and enlist church members, and to fund each mission opportunity.
Utilize every possible means to promote missions including but not limited to Sunday Morning Bible Studies, newsletters, visual promotions, web pages, prayer networks, children and youth programs, discipleship training efforts, etc.
Submit financial goals and participation plans yearly to the Church for local, national and international programs identified for specific mission emphasis.
The committee will communicate periodically to the Pastor.

Youth Planning Committee – 4 persons and Student Pastor who shall serve as Chairman.

(1) Plan a schedule of recreation, retreats, and seminars that provide spiritual growth and fellowship, community service and evangelism/outreach.

(2) Provide chaperones for all activities in (1) above.

(3) Encourage youth to participate in activities.

(4) Lead by example in reaching un-churched youth.

(5) Prepare annual budget request for youth programs which includes (1) above and regularly scheduled meetings and services.

(6) Provide communication about upcoming events to parents and students.

Constitution and By-laws Committee – 4 persons and Senior Pastor

This committee shall consist of 4 members serving 4 year terms with 1 member being elected annually.

Section 1. Members:

(1) Shall consist of one Deacon, who serves as the Chairman along with 1 female and 1 male member being in good standing within the Church.

(2) Members shall be recommended by the Deacons for approval by the Church.

Section 2. Duties and Responsibilities:

The committee will meet as necessary to handle issues that may arise.

The committee will prepare any updates and/or revisions for approval by the Deacons before being presented to the church in a called session or monthly business meetings for approval.

ARTICLE II. OUTREACH MINISTRIES

Fallen Heroes Ministry – a volunteer outreach ministry of Sandy Ridge Baptist Church and a budgeted line item. A team leader shall be suggested annually to the Nominating Committee by the volunteers within this group subject to Church approval.

Soup Kitchen Ministry – a volunteer outreach ministry of Sandy Ridge Baptist Church and a budgeted line item. A team leader shall be suggested annually to the Nominating Committee by the volunteers within this group subject to Church approval.

Carolina Faith Riders Ministry - a volunteer outreach ministry of Sandy Ridge Baptist Church and a budgeted line item. A team leader shall be suggested annually to the Nominating Committee by the volunteers within this group subject to Church approval.

Willing Hands Ministry – a volunteer outreach ministry of Sandy Ridge Baptist Church. A team leader shall be suggested annually to the Nominating Committee by the volunteers within this group subject to Church approval.

Dental Bus – a volunteer outreach ministry of Sandy Ridge Baptist Church. A team leader shall be suggested annually to the Nominating Committee by the volunteers within this group subject to Church approval.

Bereavement Ministry – a volunteer outreach ministry of Sandy Ridge Baptist Church and a budgeted line item. A team leader shall be suggested annually to the Nominating Committee by the volunteers within this group subject to Church approval.

ARTICLE III. FINANCIAL PROGRAM

Section 1. Offerings.

Believing that giving should be primarily an act of worship, each member is encouraged to bring or send their tithes and offerings on a regular basis.

Any designated gift which fits in with the purpose and program of our church will be accepted and honored. However, the major emphasis in raising money for all church improvements shall be through the procedures and methods of the Budget/Finance Committee.

Section 2. The Budget.

The unified budget shall be the primary method used as our basic financial system for the church. Planning for and the promotion of the budget each year shall be done by the Budget & Finance Committee, reviewed and approved by the Deacons and voted on by the church.

Section 3. Financial Information.

The records showing the contributions of each individual member of the Church shall be confidential. The Church Treasurer is authorized to furnish information to the U.S. Internal Revenue Service and the N.C. Department of Revenue as authorized by law.

Section 4. Buying and Selling in the Church.

In accordance with Matthew 21:12-18, Mark 12:15-16 and John 2:14-15 where Jesus cleansed the temple of buying and selling, there should never be any buying or selling in the church sanctuary.

The only sale of goods or transactions on other church property would be those that support the objects of Christ’s Kingdom.

All sales or transactions by civic or social organizations or by individuals for personal gain (items for sale for private gain) are prohibited. Pick-up or delivery of such personal items should be in the church parking lot.
Mission projects, fund raisers, youth trips, and church mission trips shall be by suggested donations only, making it clear that no one will be turned away because of lack of funds.
When we have visiting groups (i.e. singing groups, etc.) who sell tapes, CD’s, DVD’s, T-shirts, books, etc. to help fund a legitimate ministry, they should be instructed to set up their display in the vestibule or other appropriate locations outside the church sanctuary.

All such activities must be approved in advance by the Pastor.

ARTICLE IV. SPECIAL GIFTS AND MEMORIALS

Anyone wishing to make a non-monetary gift (i.e., furnishings, artwork, etc.) to Sandy Ridge Baptist Church should present the offer to the Building and Grounds Committee and to the Budget and Finance Committee. They shall reach an agreement with the donor and present the gift to the Church for approval. Upon approval of the Church, the gift then becomes property of the Church and shall be so recorded.

In the event the Church receives stocks and bonds, they should be converted to cash and re-invested in a government guaranteed asset within thirty days.

Contributions to memorial funds are encouraged. These funds are to be used as agreed upon by the Church. Each contribution shall be recorded in a special registry provided for this purpose. Such contributions can be acknowledged in the church bulletin or newsletter at the request of the donor.

ARTICLE V. BENEVOLENCE MINISTRY

In accordance with Acts, Chapter 6, the deacons shall have the responsibility for benevolence ministry. Benevolence shall consist of two separate and distinct ministries:

(1) Member Benevolence

(2) Love Offering

Assistance may be material, food or monetary. Where possible and practical, monetary assistance should be provided by payment of check to the creditor or service provider.

Member Benevolence

The Member Benevolence ministry shall consist of a team of deacon ministers.

Member benevolence shall be structured to provide maximum privacy to our members.
Any Pastor or Deacon Minister may be approached for assistance.
Each request for assistance should be substantiated. The member’s deacon minister should be a good resource for information.
The Deacon team will make the final decision on a member benevolence request.
In cases of emergency, the chairman and 2 deacons shall be responsible for responding to the need requested.

Love Offering

A request for a love offering to be taken for a member or non-member shall be referred to the deacons and pastor for approval and a time scheduled for collection. Nothing in these guidelines is intended to replace Biblical teaching, Christian love, compassion, and common sense in meeting the benevolence needs.

Benevolence Funding

Funding for member benevolence shall be by budget line item or designated giving/offering, as determined by the Budget/Finance Committee and voted upon by the church.

Benevolence Reporting and Record Keeping

Budget and accounting reports shall be generic and not contain the name of the person who receives assistance. The reports shall only contain the name(s) of the approver(s), nature of the assistance and the amount of the assistance.

ARTICLE VI. ADOPTION AND AMENDMENTS

Section 1. Adoption

These By-laws shall be submitted to the Deacons for consideration and brought to the church business session as a joint recommendation from the Constitution and By-laws Committee and the Deacons. They shall be considered adopted and in immediate effect if and when a simple majority of the members present at the business session in which the action is taken shall vote in favor of their adoption. The adoption of these By-laws shall affect a repeal of previously adopted rules if in conflict with the new By-laws.

Section 2. Amendments

These By-laws may be amended, altered, or repealed by simple majority vote of the members present at any regular business session of the church, provided that such amendment, alteration, or repeal has been given to the Church Clerk in writing, and this proposed change has been presented to the church at least two weeks prior to the time the vote is taken.

Section 3. Maintenance

A copy of these By-laws shall be kept at all times by the Church Clerk and available for reference as needed, and an additional copy shall be kept on file in the church office or other safe place. In addition, an electronic copy shall be kept in the church office or other safe place and by a member of the Constitution and By-Laws committee. All approved amendments or revisions shall be incorporated into these By-laws and made available to the congregation upon request.

ARTICLE VII. RULES OF ORDER

For the conduct of church business meetings, Sandy Ridge Baptist Church will follow the “Robert’s Rules of Order” procedures.